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March 24, 2014 at 4:00 am
Hi Laura,
I have taken a look into your events
The reason you still the ‘past’ events is because they have a status of ‘Ongoing’ set. Ongoing event’s basically completely ignore the Dates that are set within them (if set at all) as such are events that do not expire/close.
Your events are ‘normal’ events which should have a status of ‘Public’. You will also need to setup registration start/end dates & times for those events to work correctly.
So for example, if you go to the Event Overview, find the Event with an ID of 10 – ‘Middle School Outing – Putt-Putt’ and edit the event.
You’ll find the event has no Registration start/end dates or times, and the event status set to Ongoing. http://take.ms/Vx70f
As this event is in the past it should be expired, it does not for the 2 reasons above so lets fix that.
The event date is 2014-03-02
Set your Registration Start date to any date before the event date, we will use 2014-03-01.
Set your Registration Registration end date. This can any date of your choosing but the majority of the time you will likely want this set to match either the event_start date, or the event_end date, we’ll use event_start so we set it 2014-03-02.
Normally you will want the registration open for more then one day, if the registration date is earlier than today’s date and the date of the event, the event will be open.
Now set some Registration times, again these dont matter that much for this particular event, we’ll use 8:00am and 2:00pm (2:00pm being when the event starts)
Now set the Event Status to Public and update the event http://take.ms/wazwc
Notice the event is now closed http://take.ms/KiMYj
I’ve reverted these changes so you can follow along.
The same also needs to be done with your recurring events, however with some small differences to apply fixes to the full series.
If we now edit the event with ID 33 – ‘Dough Devotions’
Scroll down within the event to the Recurring Event Manager. You’ll find this: http://take.ms/zsHBT
The same changes as above apply here (with different dates relevant to this series) only the dates are changed within REM to apply to the full series.
Start by setting to make changes to the full series, within the red box which asks ‘Would you like to apply any of the changes that you have made to this event to’ select ‘All Events in this series’
Then Set the Registration Starts on field to 2014-03-01
Set the Registration Ends of field to match you last event date 2014-05-31
Leave the ‘Yes (all created events are available for registration between the above registration dates).’ option as is.
As your events are single day events set the First event end date to match the first event date 2014-03-04
Scroll up and set the Registration start/end times for the event, (I used start= 8:00am and finished = 07:30am (to again match your event start time))
Finally set the Event status to Public and update the events. This will update the full series with those settings.
You’ll need to do this for each of your recurring event series.
However, there will still be an issue with events that have passed displaying as active due to the ‘Yes (all created events are available for registration between the above registration dates).’ option being used.
If we first fix the events to use dates correctly, we can then fix this using another version of REM which makes it a little easier, I can send you this first if you would like to do this all in one step?
However I thought it may be easier to follow if broken down into another step.
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